WHO WE BUILD FOR / REAL ESTATE AGENCIES
Websites and automation for real estate agencies
Property leads go cold in hours, and most agencies answer in days. We build listing sites your team runs — and workflows that reply to every enquiry while your agents are out showing flats.
WEBSITE ONLY · AUTOMATION ONLY · OR JOINED — EVERY SPEC SOLD SEPARATELY
Sound familiar?
What's still done by hand
Every one of these is a workflow waiting to exist. None of them needs new software your team has to learn.
THE REAL COST
Portal leads cost real money per enquiry — and a lead answered on day three might as well not have been bought. If your agents juggle forty live conversations each, the ones that go quiet aren't lost interest; they're lost follow-up.
- Leads from portals, the site, and walk-ins live in three different places
- First response depends on which agent checks WhatsApp first
- Site visits are scheduled over six back-and-forth calls
- Listing updates wait for the one person who knows how the site works
What we'd build
Two pieces — take one, or join them
Each side is a separate engagement with its own scope and price. Plenty of clients start with one and add the other only when it earns its place.
PIECE A — THE WEBSITE
- A listing site your team updates — photos, prices, availability — without a developer
- Enquiry forms per property, capturing budget and timeline up front
- Project and locality pages that answer what buyers actually ask
- Fast pages that hold up when a new project launches and traffic spikes
PIECE B — THE OPERATIONS
- Every lead — portal, site, walk-in — lands in one CRM pipeline automatically
- Instant first reply with the brochure and a visit-booking link
- Lead routing to the right agent by project, locality, or language
- Follow-up sequences that keep quiet leads warm without an agent remembering
Example workflows
Three we'd start with
Written the way we'd actually spec them — trigger, steps, outcome. Yours would be drafted from your operation, on the call.
WORKFLOW 01
The first-minute reply
TRIGGER: ENQUIRY ON ANY PROPERTY
- 01Lead deduplicated and logged against the property
- 02Brochure + visit-booking link sent immediately
- 03The assigned agent is pinged with the lead's budget and timeline
You're the first agency that responded — every time.
WORKFLOW 02
The site-visit scheduler
TRIGGER: BUYER TAPS THE VISIT LINK
- 01Buyer picks a slot from the agent's actual availability
- 02Confirmation and directions go out; the agent's calendar updates
- 03Morning-of reminder cuts the no-shows
Visits get booked without a single phone call.
WORKFLOW 03
The quiet-lead warmer
TRIGGER: NO ACTIVITY ON A LEAD FOR 7 DAYS
- 01A relevant update is drafted — price change, new unit, similar property
- 02Agent approves; message goes out under their name
- 03Any reply re-opens the lead and pings the agent
The pipeline stops leaking the leads you already paid for.
Heard all day
The questions your customers repeat
A chatbot grounded in your own pages answers these in seconds, cites the source, and hands anything unusual to your team.
- “Is this property still available? What's the final price?”
- “Can I visit this weekend? Who do I meet?”
- “What are the carpet area, floor, and facing?”
- “Is the project RERA registered? What about loans?”
- “What's the locality like — schools, metro, water?”
Drawn in ink
What stays human
Automation earns its keep on the repetitive work. These lines don't move — they're where your judgment and your relationships live.
01
The negotiation — price conversations belong to your agents, always
02
The site visit — automation books it; a person walks the flat
03
Big-ticket judgment calls — the system drafts and reminds, your agent decides what's promised
Fair questions
Asked by real estate agencies
We get most leads from property portals. Can those be automated?
Usually yes — portal leads arrive by email or export, and workflows can pick them up from there, deduplicate them, and put them in the same pipeline as site leads.
Our agents live on WhatsApp. Does this fight that?
It feeds it. Agents get pinged where they already are; the difference is the lead is also logged, assigned, and followed up even when the chat scrolls away.
Can buyers see only available units?
Yes — availability becomes a field your team updates, and sold units drop off or get marked automatically wherever they appear.
Our inventory changes daily. How does the site keep up?
Availability is a field your team flips, and it propagates everywhere — the listing, the chatbot's answers, the follow-up drafts.
Can leads be scored or prioritized?
Yes — budget, timeline, and responsiveness can rank the pipeline so mornings start with the likeliest buyers, not the oldest emails.
Do we have to take both the website and the automation?
No. Every service is scoped and sold separately — website only, automation only, or a single workflow to start. The two compound when joined, which is why the page shows both, but nothing requires buying both.
Tell us what your team still does by hand.
Thirty minutes. You'll leave knowing what we'd build, what it would cost, and whether it's worth doing at all.
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